It is our goal to develop and maintain financial policies, promote and model good stewardship in financial matters, and prepare accurate financial reports using best practices and compliance with generally accepted accounting procedures and applicable legal regulations.
Please see the menu to the left for detailed information and reports. In addition, monthly financial reports are submitted to the School Board under the consent agenda and accessible through BoardDocs.
COVID-19 Funding Summary
Last Updated: March 31, 2022
This page was developed to provide accountability and transparency for the budgeting and spending of the COVID-19 funds awarded to Roanoke County Public Schools. Financial reports have been shared with the School Board periodically and are available through BoardDocs, however, it is our desire to provide one place where all grant reports can be accessed by stakeholders.
Other resources you may find useful:
- Roanoke County Public Schools Health & Safety webpage. including COVD-19 dashboards and the return to school plans (as required by the American Rescue Plan)
- Virginia Department of Education COVID-19 & Virginia Public Schools
- U.S. Department of Education Return to School Roadmap to Support Students, Schools, Educators, and Communities
- Georgetown University Edunomics Lab The Study of Education Finance ESSER Expenditure Dashboard (ESSER III Only) (New)
- ASBO International Report: How Have School Districts Spent ESSER Funds So Far? (New)
American Rescue Plan Act of March 2021 (ARPA)
In March 2021, the American Rescue Plan Act provided $1.9 trillion and included $122 billion for the Elementary and Secondary School Emergency Relief to help safely reopen and sustain the safe operation of schools and address the impact of the coronavirus pandemic on the Nation’s students. The American Rescue Plan includes additional planning and reporting requirements.
One requirement is to engage in meaningful consultation with stakeholders and seek public input for the spending plan. The following videos provide some background information.
The following meetings were held to obtain this input.
- 8/12/21 Public Hearing - (no comments)
- 8/16/21 Parent Advisory Council Presentation and Suggestions
- 8/22/21 Student Advisory Council Survey
- 8/23/21 Employee Advisory Committee
- 8/24/21 Principal Meeting
- 8/25/21 SEAC Suggestions
The final culmination of these meetings was presented at the School Board on 8/26/21 and the following are included in the presentation:
- 8/26/21 Presentation
- 8/26/21 Summary of Funding Request
- 8/31/21 American Rescue Plan ESSER III Spending Plan
Below are all of the ARPA program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget
ESSER III 092121-5 3/13/20 9/30/24 9,755,550.66 2,147,702.81 3,981,027.09 5,774,523.57 ARP Special Ed IDEA 092121-5 3/13/20 9/30/24 679,858.70 656,126.75 358,212.92 321,645.78 ARP Special Ed IDEA Preschool 092121-5 3/13/20 9/30/24 49,709.00 0.00 0.00 49,709.00 HVAC Replacement & Improv 032222-6 3/03/21 12/31/24 2,674,479.00 0.00 0.00 2,674,479.00 ESSER III Unfinished Learning 032222-6 3/13/20 9/30/24 1,035,263.81 1,035,263.81 0.00 1,035,263.81 ESSER III Extended Learning 032222-6 3/13/20 9/30/24 365,374.82 365,374.82 0.00 365,374.82 ESSER III Summer Programs 032222-6 3/13/20 9/30/24 591,385.44 348,854.44 0.00 591,385.44 ESSER III Homeless Children and Youth 032222-6 3/13/20 9/30/24 32,927.55 2,927.55 3,365.88 29,561.67 ESSER III Postsecondary Special Ed 032222-6 3/13/20 9/30/24 33,458.04 33,458.04 0.00 33,458.04 ESSER III Mentor Teacher Contingency 3/24/21 9/30/24 6,282.00 0.00 6,282.00 15,224,289.02 4,589,708.22 0.00 10,881,683.13
Coronavirus Response and Relief Supplemental Appropriations December 2020 (CRRSA)
In December 2020 the Coronavirus Response and Relief Supplemental Appropriations Act provided an additional $54.3 billion for the Elementary and Secondary School Emergency Relief Fund. Below are all of the CRRSA program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget
ESSER II 042721-2 3/13/20 9/30/23 4,340,714.11 1,029,712.52 3,232,999.30 1,107,714.81 ESSER II Unfinished Learning 092121-5 3/31/20 9/30/23 987,000.00 647,601.00 0.00 987,000.00 ESSER II Social & Emotional 032222-6 4/23/21 9/30/23 12,000.00 0.00 0.00 12,000.00 5,339,714.11 1,677,313.52 3,232,999.30 2,106,714.81
Coronavirus Aid, Relief, and Economic Security Act of March 2020 (CARES)
In March 2020 the Coronavirus Aid, Relief, and Economic Security Act provided $2.2 trillion in economic stimulus. Below are all of the CARES program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget Unfinished Learning Expenditures
CRF from County 062320-3
3/13/20 12/30/20 1,881,630.12 0.00 1,881,630.12 0.00 CRF from VDOE 120120-3 3/13/20 12/30/20 2,359,630.00 0.00 2,359,630.00 0.00 ESSER I 082520-2 3/13/20 9/30/22 1,080,054.54 0.00 1,041,050.04 39,004.50 ESSER I SpEd 120120-3 3/13/20 9/30/22 64,479.61 0.00 63,248.00 1,231.61 ESSER I Facilities 120120-3 3/13/20 9/30/22 37,500.00 0.00 34,156.92 3,343.08 ESSER I Cleaning 120120-3 4/29/20 9/30/22 27,460.00 0.00 26,586.24 873.76 GEER VISION 120120-3 3/31/20 9/30/22 419,900.00 0.00 133,655.30 286,244.70 Provider Relief Contingency 3/31/20 9/30/22 10,617.60 0.00 10,617.60 0.00 Provider Relief Contingency 3/31/20 9/30/22 6,391.77 0.00 6,391.77 0.00 Pandemic EBT Admin Costs Carryover 3/31/20 6/30/22 3,063.00 0.00 3,063.00 0.00 School Breakfast Original 3/31/20 6/30/21 37,617.39 0.00 37,617.39 0.00 National School Lunch Original 3/31/20 6/30/22 170,828.92 0.00 170,828.92 0.00 Summer Food Service Original 3/31/20 6/30/21 1,099,079.18 0.00 1,099,079.18 0.00 7,198,252.13 0.00 6,867,554.48 330,697.65
FEMA COVID-19 Disaster Declarations
In March 2020 the President declared a nationwide emergency allowing hazard mitigation expenditures incurred to qualify for FEMA funds. In August 2021, FEMA provided $3.5 billion in Hazard Mitigation Grant Program funds that have been authorized for the Coronavirus 2019 (COVID-19) major disaster declarations. Below are all of the FEMA program grants awarded, including links to detailed reports and the ordinances:
Ordinance Start End Budget
FEMA Contingency 1/20/20 6/30/20 11,889.56 11,889.56 - 11,889.56 11,889.56 -
2023 Budget Work Sessions
07/11/22 Work Session Final Revision
06/20/22 Work Session General Assembly Update
04/05/22 Adopted Budget Revision
03/24/22 Adopted Budget
03/15/22 Work Session #4 Presentation
03/01/22 Work Session #3 Presentation
02/03/22 Work Session #2 Presentation
01/04/22 Work Session #1 Presentation
10/28/21 Approved Budget Calendar
2023 Budget Blog
07/11/22 Budget Blog - Budget Revision
The final work session discussing the 2022-2023 Annual Budget was Monday, July 11, 2022. We reviewed final state revenue, county revenue, and spending priorities. Please visit BoardDocs to review the materials provided to the School Board and watch the meeting for a detailed discussion. Links are provided for your convenience:
General Fund (also known as Operations)
Based on the biennial budget signed by the Governor on July 21, 2022, the state revenue will increase by $1,477,583 and the County's transfer will increase by $985,728. This provides an additional $2,463,311 of new operating revenue over the April 5, 2022, adopted budget.
The following spending priorities were recommended for this new funding (from the highest dollar to the smallest dollar):
- $1,109,000 for an additional 1% raise for all employees effective August 1, 2022. This will provide an overall 7% raise for employees.
- $580,143 to fully fund the Capital Maintenance Plan in accordance with policy
- $192,750 for athletic field mowing
- $180,000 for additional SRO Deputies plus equipment for 2 Deputies
- $146,129 to increase transfer to the Technology Fund for a reduction in state revenue
- $141,700 to reclassify 32 REAP and PEAP IAs from IAs on B21 to ABA Coach on B22
- $67,600 for an Assistant Supervisor of Maintenance
- $45,989 to offset payroll lapse
- Increase Bus Driver rate for Activity Trips to $17/$19
The following changes were made to grants:
State Grant Updates
- $127,532 reduction in VPI for the difference from 280 estimated students to 256 actual students
- $5,870 increase in Mentor Teacher Grant based on the latest state changes
Local Grant Updates
- $40,000 for a new Claude Moore Charitable Foundation Grant to purchase equipment for the new Rad Tech Program
Federal Grant Updates
- $141,767 increase in Title I Part A Programs to agree with the application submitted
- $5,695 increase in Title II Part A Teacher Quality to agree with the application submitted
- $1,797 increase in Title III Part A Language to agree with the application submitted
- $1,503 reduction in Title IV Student Support to agree with the application submitted
- $340 increase in Carl D. Perkins to agree with the application submitted
- $100,564 for the new CARES Act Healthcare Relief Program (Medicaid participation)
ARPA Bonus - Additional $1,400,967.87 to be added to the Grant Fund separately
The General Assembly set aside a portion of the American Rescue Plan Act (ARPA) Grant Funds to provide a pre-tax $1,000 bonus for 1301.41 SOQ positions. Per clarification from VDOE, these funds can be distributed as a smaller amount per person to give a bonus to all employees without using other sources of funding. The presentation shows the bonus calculation of $575 for each employee for a net of $371.45 (based on a total of 2,264 budgeted positions). However, the amount per person will be dependent upon the number of employees as of December 1, 2022. Payment will be made on December 15, 2022.
The following increases were included in different Capital Funds and will be reflected in the revised Capital Improvement Plan, which was also presented.
- $4,307,078 increase in Major Capital Fund, from the School Construction Grant Program Entitlement Program, set aside for Burton Center for Arts and Technology
- $580,143 increase in Minor Capital Fund from the General Fund transfer to fully fund the Capital Maintenance Plan.
These final recommended revisions to the 2022-2023 Annual Budget will be voted on by the School Board on Thursday, July 14, 2022. They will then be presented to the County of Roanoke Board of Supervisors on July 26, 2022.
06/20/22 Budget Blog - General Assembly Update
The 2022-2023 Annual Budget was presented and adopted by the School Board on Tuesday, March 24, 2022. It was subsequently amended on April 5, 2022, to provide a full 6% raise for all employees. These budgets were based on the House of Delegates' proposed budget without having a final state budget.
On June 1, 2022, the General Assembly reconvened and approved a 2022-2024 biennium budget. The information from this action was discussed during the June 20, 2022 work session. The board meeting video is available on YouTube (Work Session Video). The Work Session materials are available on BoardDocs: Agenda Item 2.01 Budget Work Session.
The following is a summary of key changes from the General Assembly-approved budget:
- State operating revenue is expected to increase by $1.5 million, mostly as a result of increased sales tax estimates for the return of the grocery tax for localities.
- The General Assembly maintained a 5% raise for each year of the biennium.
- The General Assembly set aside a portion of the American Rescue Plan Act (ARPA) Grant Funds to provide a pre-tax $1,000 bonus for SOQ positions. The division's allocation is $1.4 million for 1,255.60 SOQ-funded positions.
- Capital initiatives from the state are two-fold:
- $4.3 million will be available to the division of the School Construction Grant Program Entitlement Program.
- The division will have the opportunity to apply for an additional School Construction Assistance Program.
The short priority list for additional state revenue includes:
- In order to provide the aforementioned bonus to the remaining 1,008.4 employees, $1.1 will need to be set aside from the new state revenue. The recommendation is to issue a bonus check of $1,006.19, which, after the required 35.4% upfront tax deduction, will result in a $650 payment to each employee that will be made in December 2022.
- The technology revenue from the state was reduced by $146,129 and will also need to be covered by the increased operating revenue from the state.
- Reclassify 32 REAP and PEAP IAs from IAs on B21 to ABA Coach on B22 for $141,700
We expect an increase from the County because they conservatively excluded grocery tax revenue from their original revenue-sharing formula calculations. With the return of these taxes to localities, they will increase their revenue estimate, which will increase our revenues as well.
The short priority list for additional local revenue includes:
- 4 SRO Deputies (each for 1010 hours @ $25.02 + FICA) for $108,815
- Increase Bus Driver rate for Activity Trips to $17/$19 absorbable
- Increase compensation beyond 6% for an additional 1.0% for $1,109,000
- Increase compensation beyond 6% for an additional 0.5% for $554,500
- Fully Fund CMP (must happen now or with year-end carryover) for $580,143
- Athletic field mowing for $192,750
- Assistant Supervisor of Maintenance for $67,600
Although we hoped to revise the budget before the 2022-2023 year started, the timing at the state did not work in our favor:
- June 9, 2022 – Governor Youngkin received the General Assembly-approved budget.
- June 15, 2022 – Governor Youngkin recommended changes and returned the budget to the General Assembly.
- June 17, 2022 – The General Assembly approved the recommended budget changes.
- June 21, 2022 – Governor Youngkin signed the 2022-2024 biennial budget.
So stay tuned, we are not done yet and there will be more discussions in July.
04/05/22 Budget Blog - Budget Adoption Revision
The 2022-2023 Annual Budget was presented and adopted by the School Board on Tuesday, March 24, 2022.
Additional discussions were held during the April 5, 2022 work session to obtain the School Board's direction on how to implement the pay raises. The board meeting video is available on YouTube (Work Session Video). The updated approved 2022-2023 Budget is available on BoardDocs: Agenda Item 2.02 General Budget and Compensation Discussion.
During these discussions, the School Board amended the 2022-2023 Budget approved on March 24, 2022, for the following changes:
- Increase compensation by $1,109,000 to provide a full 6% raise for all employees. This will be implemented via freezing everyone on their current step and applying a 6% scale shift to both the teacher and non-teacher pay scales. Anyone above the top of their scale will also receive a 6% increase (except for the Superintendent and the School Board). The revised pay plan will be presented at the April 14, 2022 School Board Meeting.
- Reduce the contribution to CMP by $580,143. In prior discussions with the School Board, we hope to build this into the final budget, but if we cannot, we can replenish this item with year-end carryover.
- Reduce the unallocated amounts by $528,857.
It is important to note that the General Assembly reconvened on Monday, April 5, 2022 to continue discussing the state budget. When this is finalized, we will return to this document to make any necessary adjustments to the priority lists. So stay tuned, we are not done yet and there will be more discussions.
03/24/22 Budget Blog - Budget Adoption
The 2022-2023 Annual Budget was presented and adopted by the School Board on Tuesday, March 24, 2022. The board meeting video is available on YouTube (Work Session Video). Materials are available on BoardDocs for each of the approvals that feed into the budget:
Because student fees feed into the Budget and The Code of Virginia requires annual approval of the fees, we bring this schedule for consideration during the budget process. Changes for 2022-2023 include:
- SmartSpot fees will stop July 1, 2022, for all people who do not qualify for the reduced price. This is because Roanoke County Public Schools received a federal grant to extend these services through 2022-2023.
- Breakfast fees increased to $1.50 from $1.35.
- Lunch fees increased to $3.00 for all schools from $2.55 for elementary schools and $2.80 for middle and high schools.
The teacher scale was shifted by 3.5% and the non-teacher scale was shifted by 3.0%. In addition to the scale shifts, employees will receive a one-step, which equates to 1.5% for teachers and 2.0% for non-teachers. This will give all employees on or below the top scale a 5.0% increase.
New positions, along with changes to academic and athletic supplements and stipends can be reviewed in the board report.
Health, Dental, and Vision rates as shared in prior work sessions were approved as they were presented. Please see the board report for schedules.
2022-2023 Annual Budget
The 2022-2023 Annual Budget is presented. Please see the board report for the full schedule (the full funded priority list is on pages 4 and 5). Below is a summary of the fund totals. The General Fund shows an increase of $15.7 million for amounts due from the state ($8.0 million) and from Roanoke County ($7.6 million including CSA). The Grant Fund is down because we included the one-time American Rescue Plan Act ESSER III funds of $4.2 million in the prior year, which is offset by other recurring grant increases. The capital funds are down because 2022-2023 is not a school allocation year, for the $12 million bond allocation in accordance with the County Financing Agreement. In addition in 2021-2022, there was $5.6 included the one-time American Rescue Plan Act ESSER III funds.
It is important to note that the General Assembly has not adopted a final budget. However, school divisions must submit a budget to their governments by April 1. In order to comply with this law, Roanoke County Public Schools proposed a budget based on the House of Delegates' version, which was lower than the Senate version. When the General Assembly does adopt the final budget, we will return to this document to make any necessary adjustments to the priority lists. So stay tuned, we are not done yet and there will be more discussions.
03/15/22 Budget Blog - Update on State and Priority List
The fourth work session for the 2022-2023 Annual Budget was Tuesday, March 15, 2022. We reviewed state revenue, priority lists, and department requests. Materials are available on BoardDocs (Agenda Item 2.01 2022-2023 Budget Work Session #4) The work session video is available on YouTube (Work Session Video).
The House of Delegates approved a budget that was $6,197,758 lower than the Governor's budget, while the Senate's budget was $1,763,177 higher. This is a large gap and, as usual, we will begin to build our budget based on the lower, which is the House Budget. Based on the House budget, the increase in the School Division's operating budget from the 2022 fiscal year would be $5,630,181.
- Compensation - The Governor included funding for a 5% raise effective July 1, 2022, and another 5% raise effective July 1, 2023. To qualify for a prorated portion of the compensation funds, school divisions must provide a minimum of 2.5% raise each year. The House reduced this to a 4% raise effective July 1, 2022, and another 4% raise effective July 1, 2023. The Senate upheld the Governor's recommendation and added a $1,000 bonus in the fiscal year 2022 caboose budget.
- Early Reading Initiative - The Governor expanded this program to include 4th and 5th grade. Both the House and Senate removed this expansion.
- Grocery Tax Hold Harmless - All versions have a reduction in sales tax for the grocery tax reduction, but vary on when it will be implemented. In addition, they all include "hold harmless" funding to replace the amount taken away from public schools.
- School Construction Grants - The Governor included $5.6 million for school construction grants, as did the Senate. The House removed the grant program and introduced a loan rebate program to award rebates of 30% of the principal and interest costs if the Virginia Public School Authority (VPSA) financed the project.
Subsequent to the last work session, the County of Roanoke Staff updated budget revenue estimates and the revenue sharing formula. This increased the amount for the school division by $1.2 million to $5,739,752. In addition, other local revenue changes include $92,040 for non-resident tuition, $25,000 for Medicaid, and a reduction of $13,000 for facility rentals, since the largest churches have outgrown our facilities.
Priority List and Departmental Budget Requests
Included in the presentation are two pages showing the Funding Priority list for the General Fund and other funds. A Red Box around the House indicates the budget on which we will build our 2022-2023 budget until we have a final General Assembly approved budget. It appears as though a 5% raise for all employees is achievable under this scenario. The cost of a 5%, 6%, and 7% raise is provided in three groups: teachers, support staff, and administrators.
In addition, as with every budget year, our directors make recommendations for programs and other items they want to implement. These have not all been incorporated into the priority list. However, some of them have been funded through grants on a short-term basis and they are indicated on the list.
Next Budget Work Session: Although there is one scheduled for March 22, it is not necessary unless new information becomes available. Otherwise, a budget based on the information presented will be recommended on March 24, 2022.
03/01/22 Budget Blog - Local Revenue, Compensation Update, Other Funds
The third work session for the 2022-2023 Annual Budget was Tuesday, March 1, 2022. We reviewed local revenue, compensation updates, and other funds. Materials are available on BoardDocs (Agenda Item 2.01 2022-2023 Budget Work Session #3) The work session video is available on YouTube (Work Session Video).
The County of Roanoke provides the second-largest amount of operating revenue for the division and it is based on a revenue-sharing formula. The first pass of their revenue estimates provides an additional $4,548,666 to the school division for the 2022-2023 Annual Budget.
The School Division participates in a Joint Financing Agreement with the County to fund future debt for construction projects. We currently participate in a 12-12-12 arrangement in which both entities contribute $2.6 million annually to borrow $12 million annually. The schools are allocated two out of three years of borrowing capacity. We recently moved to this level from a 10-10-10 agreement and have a recurring required annual increase of $200,000. The County has proposed increasing this to a 17-17-17 plan for an additional annual incremental increase of $100,000.
The presentation includes background on both the 2016 Evergreen Compensation Study and the 2020 Gallagher Compensation Study. The former study found the division to be 2.1% below the market and we subsequently implemented recommended changes to the pay scales to improve our marketability. The recent study found us to be highly competitive but did offer suggestions for improvements. Unfortunately, the year we were going to implement them, the pandemic hit and stalled our progress.
We also shared the costs of raises for multiple scenarios. For the teachers, we looked at an overall raise of 8%, 10%, and 11.5% (this includes a scale shift plus 1.5% for the step). For the non-teachers, we looked at an overall raise of 4%, 5%, and 7% (this includes a scale shift plus 2% for the step).
Although we did not have the state revenues at the time of the meeting, we did know that both the House and Senate tweaked the Governor's recommendations for raises:
- Governor: Funding for a 5% raise effective July 1, 2022, and another 5% raise effective July 1, 2023. To qualify for a prorated portion of the compensation funds, school divisions must provide a minimum of 2.5% raise each year.
- House: Funding for a 4% raise and 1% bonus effective July 1, 2022, and another 4% raise and 1% bonus effective July 1, 2023. They also included improvements to the SOQ staffing model for Principals, Assistant Principals, and Reading Specialists.
- Senate: Funding for a $1,000 bonus in the current year, a 5% raise effective July 1, 2022, and another 5% raise effective July 1, 2023. They also included reducing the SOQ Support Caps over the next several years.
We reviewed these additional funds:
- Grant Fund - This fund is used to account for transactions related to federal, state, and private grants.
- Nutrition Fund - This fund is used to account for procurement, preparation, and serving of student breakfasts and lunches. Currently, the program is operating under a federal waiver allowing the division to serve 100% of the student meals without charging the student. The waiver ends June 30, 2022, and there has been no word if it will be extended or allowed to expire. There was additional discussion on the continued large number of open positions and possible ways to attract and retain employees, including:
- If the scale is shifted to 5%, the beginning hourly rate on the scale will move to $15.02, which is in alignment with local restaurants.
- Possibly returning the full-time health insurance rates to part-time associates. The nutrition associates are the last group who had them removed in 2014-2015 and have not had them reimplemented.
- Offering a recruitment bonus of $500 after 90 days & a retention bonus of $500 at the end of each semester.
The following internal service funds have been in existence, but not included in the original budget ordinance request. We are asking to include them henceforth.
- Health Fund - This is a self-insured fund used to account for health care costs for employees electing to participate in the Anthem group program. We shared the health insurance rates during the last work session but reviewed them again. We shared the impact on the employee over his/her/their lifetime of subsidizing a lower-cost health insurance premium at the cost of offering a 0.5% raise to their creditable compensation. We also provided the vision insurance rates, which will not change next year.
- Dental Fund - This is an insurance fund used to account for dental care premiums. The proposed insurance rates are as follows:
- Risk Management Fund - This is a self-insured fund used to account for workers’ compensation costs for employees injured on the job.
- OPEB Trust Fund - This fiduciary fund was created in the fiscal year 2012 to account for assets held for and costs of other post-employment benefits (retirees remaining on our health insurance plan and retirees participating in the Employee Extended Work Plan receiving the $2,500 benefit.)
Next Budget Work Session: Since we did not have the VDOE estimates for this meeting, an extra budget meeting will be held on March 15, 2022 at Noon and will include the crossover budget and a full priority list.
02/03/22 Budget Blog - Compensation and Benefits
The second work session discussing the 2022-2023 Annual Budget was Thursday, February 3, 2022. We reviewed compensation and benefits. Please visit BoardDocs to review the materials provided to the school board and watch the meetings for a detailed discussion. Links are provided for your convenience:
The former governor proposed funding for a 5% raise effective July 1, 2022, and another 5% raise effective July 1, 2023. To qualify for a prorated portion of the compensation funds, school divisions must provide a minimum of 2.5% raise each year.
Roanoke County Public Schools have two scales; a teacher scale, and a non-teacher scale.
The school division employs 1183 employees on the teacher scale (this includes teachers, school counselors, and library media specialists).
Costing scenarios provided include:
- It would cost $2.4 million to provide the 5% minimum raise proposed by the former Governor (3.5% scale shift and 1 step).
- It would cost $7.2 million to provide an 11.5% raise (10% scale shift and 1 step).
- It would cost $8.7 million to provide a 13.5% raise (12% scale shift and 1 step).
While it is too early in the budgeting process to determine the level of compensation increase that can and will be adopted, the more aggressive percentages were presented for discussion in view of the need to be competitive with salaries in our area.
The school division employs 1096 employees on the non-teacher scale (this is everyone else, including administrators and support staff).
Costing scenarios provided include:
- It would cost $4.0 million to provide a 3% raise (1% scale shift and 1 step).
- It would cost $4.4 million to provide a 4% raise (2% scale shift and 1 step).
- It would cost $4.8 million to provide a 5% raise (3% scale shift and 1 step).
Approximately $2.9 million of the increase in each scenario directly relates to the 2021-2022 mid-year payscale adjustment.
A large impact on funding this scale is the support cap on SOQ positions. The support cap has been in place since the 2010-2011 budget year. The support cap was a "fix" to help the state reduce its share of the educational expense by arbitrarily reducing the number of SOQ positions funded. The 2022-2023 impact is a loss of funding for 73.17 SOQ positions of $3.3 million. Applied to the LCI, the state would have provided an additional $2.1 million this year.
Stipends and Supplements
All other allowable payments outside of the pay scales are determined by one of the supplementary tables: Academic Stipends, Academic Supplements, or Athletic Stipends. Requested additions to these tables are included in the presentation. On October 5, 2021, the School Board increased substitute pay rates, which are included in the Academic Supplement paytable. Staff recommends continuing these increased rates for the following year.
Roanoke County Public Schools offers a KeyCare 1000 plan through Anthem that is coupled with a Health Reimbursement Account (HRA). Here are the general provisions of the plan:
- Co-insurance: 80% Anthem / 20% Employee
- Deductible: $1,000 Individual / $2,000 Family
- Maximum Out-of-Pocket: $3,500 Individual / $7,000 Family
- Employer Contribution to HRA: $500 Individual / $1,000 Family
- Blue View Vision: $15 copay / 35% off retail frames
- WellDyne Pharmacy: $10/$25/$40 copay
In order to be fiscally responsible, the division is self-insured for its health insurance coverage. This means Anthem bills the division for the 80% claim payment. The division limits payments to large claims by purchasing reinsurance for claim payments higher than $250,000. Calculated premiums pay for claims, administration fees, and fund the on-site health clinic. The proposed 2022-2023 health insurance rates are as follows:
After an employee enrolls in the health insurance plan, she or he may complete the three steps of wellness to be eligible for lower insurance rates, as soon as the reporting can be completed. The wellness initiative is managed through Marathon Health and includes three steps in order to help you understand all the factors and influences on your health:
- Health History and Risk Assessment Questionnaire (HHRA)
- Biometric Health Screening (Due to limited capacity in the clinic to accommodate social distancing, this is waived through June 30, 2023)
- Comprehensive Health Review (CHR) is a face-to-face (on-site or virtual) visit with the Marathon Health provider to review results from the HHRA and Biometric Health Screening and to set goals for improved health.
Employee Extended Work Plan
The division manages a retirement plan under policy 5.48 whereby employees may retire under VRS and over the following 5 years, return to work 80% of the days of their final contract at their final contract daily rate of pay. Under the plan, employees may elect to remain on the health insurance plan and receive $2500 towards the premiums. Each year, some employees come off the plan while others join it. For 2022-2023 there are approximately 20 more coming onto the plan than coming off, which will require an additional $115,000.
Next Budget Work Session: March 1, 2022, Crossover Update and Department Budgets
01/04/22 Budget Blog - Governor's Budget and Replacement Plans
The first work session discussing the 2022-2023 Annual Budget was Tuesday, January 4, 2022. We reviewed budget development, student enrollment, the Governor's Budget, replacement plans, and budget priorities. Please visit BoardDocs to review the materials provided to the school board and watch the meetings for a detailed discussion. Links are provided for your convenience:
Finance rolled out a budget training program and summarized the information included in the first video, Budgeting 101.
Projecting student enrollment is important because most of the state revenue is based on our March 31 ADM. If we estimate ADM too low, we miss the opportunity to spend the funds in a purposeful and meaningful manner. However, if we estimate ADM too high, we cannot afford our planned spending. The official March 31, 2021 ADM was 13,184, a reduction of 2.89% from the prior year. In the current year, enrollment appears to be on the rise with the December enrollment at 13,253. Staff used grade progression to project an enrollment of 13,140 for the 2022-2023 Annual Budget.
This is the first year of the Governor's biennium budget. Several key initiatives include:
- Funding for a 5% raise effective July 1, 2022 and another 5% raise effective July 1, 2023. To qualify for a prorated portion of the compensation funds, school divisions must provide a minimum of 2.5% raise each year. As usual, the state funding will not cover all that we need. Not only is the funding reduced by the local composite index (an amount the state says the County must fund) but it is also subjected to the support cap and SOQ position limits.
- Virginia Retirement System rates will remain unchanged for the biennium.
- At-Risk funding will increase significantly.
- Early Reading Intervention is expanded from K-3 to K-5 and will provide a significant increase in funding.
- Rebenchmark Hold Harmless funding will ensure that factors from the rebenchmarking process (including enrollment declines during the COVID-19 health pandemic period) do not negatively impact school divisions. This will replace the no-loss funding included in prior budgets.
- Grocery Tax Hold Harmless funding to offset the loss in sales tax revenue upon the elimination of the state grocery tax-effective Jany 1, 2023.
- One-time school construction grant funding of $5,550,340.
The Governor's Budget is the first step of this process. The General Assembly convenes on January 12, 2022, at which time the House of Delegates and Senate will develop their own budgets to be exchanged on February 21, 2022, at the crossover (the midpoint of the session).
The replacement schedules lay out future spending forecasts to methodically plan for future funding. This allows the School Division to set aside funds at a steady level rate to fund periodic large dollar needs, rather than face large fluctuations in individual years.
- Textbook Adoption Plan - A 7-year plan addressing the need to replace textbooks and other electronic resources for the classroom following VDOE guidelines. This will ensure classroom materials remain current and relevant.
- Fleet Replacement Plan - A 15-year plan addressing the need to replace school buses and other vehicles on a useful life schedule. This will ensure the fleet does not age to a point where the cost to maintain the fleet exceeds the replacement cost of the fleet vehicles.
- Technology Replacement Plan - A 6-year plan addressing the need to continually replace technology infrastructure and equipment that require a significant amount of resources. This will help avoid costly service outages and keep the School Division up to date with technology needs.
- Capital Improvement Plan (CIP) - A planning tool used to identify funding and allocate resources for large ongoing capital needs exclusive of large routine maintenance needs. Projects on the CIP are typically greater than $500,000 in value and may be funded by cash or by the sale of bonds.
- Capital Maintenance Plan (CMP) - A 10-year plan for preventative maintenance projects to maintain the condition and longevity of school-owned buildings. This will ensure we keep the buildings in good shape for longer life.
We have begun to accumulate budget priorities. The list includes:
- Transfers to fund replacement plans, which were mostly removed from the 2020-2021 baseline budget and not able to be returned in 2021-2022.
- Costs staff was asked to fund during the year but are not a part of the original budget. All of these have been discussed during previous work sessions and/or board meetings.
- A reiteration of unfunded requests from the 2021-2022 budget process.
Next Budget Work Session: February 3, 2022 Compensation and Benefits (This is a change from the original calendar)
12/09/21 Budget Blog - 2021-2022 Midyear Pay Scale Adjustment & Intro to Budgeting
2021-2022 Mid-year Budget Adjustment
During tonight's School Board meeting, the School Board approved a 2021-2022 Mid-Year Budget Adjustment as shown below.
Revenue - Sales Tax is trending approximately $2.4 million over the budget and 7.3% over the prior year actuals. This level of increase is consistent with what the Commonwealth is seeing as well. To be conservative, we recommend increasing the budget by $1 million. In addition, we are seeing monthly enrollment levels between 131 and 184 over the budget. We estimate the March 31 Average Daily Membership (which sets our funding levels) to be 153 students over the budget. We recommend increasing the budget by $845,871.
Expenditures - Two large issues required a review for possible mid-year salary adjustments: (1) the October 5, 2021 approval of the IA sub rate, and (2) the high level of open school nutrition positions resulting in a low level of fully-staffed kitchens. The Human Resources Department reviewed the pay plan and the types of adjustments needed to make these positions more attractive. To maintain the integrity of the pay plan itself, these positions could not be analyzed in isolation, so other positions in the same grade or that were relatable were analyzed as well. Below are the exact positions included in this salary adjustment. We recommend an appropriation of $963,660 for the salary adjustments. We recommend the remaining amount of $882,211 is appropriated for other necessary uses.
Please visit BoardDocs to review the materials provided to the school board and watch the meetings for a detailed discussion. Links are provided for your convenience:
2022-2023 Annual Budget Update
We have begun the 2022-2023 Annual Budget process. As we move through the budget process, we will create quick tutorials of how the budget is developed. Our first video is Budgeting 101: Introduction to School Budgeting. The first step of planning involves creating a budget calendar. We presented the 2022-2023 Budget Calendar to the School Board on October 14 and it was approved on October 28.
A hot topic this year will be the Governor's announcement for a 10% teacher raise in the biennium. This is the initial proposal from the outgoing Governor, however, we may see a change with the shift of the incoming Governor and the General Assembly. Also, we do not know what the fine print behind this headline will look like but we do know State funding levels will have limits and we will have to use local funds to make up the difference if we can.
Our first Work Session will be January 4, 2022, and will include ADM, Governor's Budget, Replacement Funds and 2022-2033 CIP draft.